Meeting Minutes 1-15-2019

minutes 1-15-2019
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Royal Garden Resort Homeowners Association

Meeting Minutes

January 15, 2019


The regular meeting of theRoyal Garden Resort Homeowners Association was called to order at 1pm on January 15, 2019 in HOA office byPenny Canady.


Penny Canady, Harold Outz, Wayne Longbrake, Judy Parrish, Shelia Trull, Steve Pitzer

Homeowner Cindy Caffee unit 1505

Approval of Agenda

The agenda was unanimously approved as distributed.

Approval of Minutes

The minutes of the previous meeting were unanimously approved as distributed.

Open Issues

Roof leak and doors- Steve reported all was repaired and no new problems so far.

Parking decks- pressure wash scheduled for April, suggested paint short walls inside a different reflective light color. Lights in garage to be replaced with LED bulbs. Steve looking into a digital timer for lights.

Building repairs- painting of ceilings and walls on walk ways almost done

Storage areas almost cleaned out

New pool chemical supply room complete

New maintenance area and office almost complete

Indoor pool- heater in spa replaced, dehumidifier repaired

Outdoor showers done

Chiller shut down for repairs 2-4 weeks

Phone system room complete, system moved January 18,2019

Storage closet lease for cable $250-month, Master deed easement may cover. Attorney looking at master deed.

One source is to be contacted by HOA office only for work

Send letter to Calvin about stored items to be removed from HOA property

Indoor pool bathrooms remodeled

Maintenance to repair concrete pop outs on baloneys

Contractor to repair pop out on rest of building

Replaced tower light

New mail boxes installed on 1st floor, more to be installed

New pet waste stations

Master key update- letter to homeowner and work schedules for February 27 – March 4. Any repair cost will be homeowner expense. Each unit will get 2 deadbolt keys and 2 doorknob keys.

Security cameras- tabled for now

Company truck- tabled for now

Vending machines- Letter to Calvin to remove his vending machines. HOA to get vending machines and a company to handle. Harold made motion, Judy 2nd all agreed

Elevators- about 5yrs controllers need to be replaced each 150-175 thousand per car. Need surge protectors on controllers. Need one elevator connected to back up generator. Discussed purchase a spare drive to keep on hand, Harold made motion, Judy 2nd all agreed.

Facebook page- will be doing a HOA website instead of a Facebook page. Shelia to work on project.

New Business

Removal of Sea Breeze signs- table for now

Delinquencies and late charges-each board member was given a list of delinquencies, late fees will be changed next year 2020 to follow master deed guide lines.

Indoor pool water temperature was handled by a letter from Steve

Reserve account to be opened at Conway National Bank

Utilities for C-2 – master deed rules, attorney is checking

Building insurance- 30 million on building, renew on May 8th. Steve to prices check other companies.

Pool deck color to change to touch of sand. Judy made motion, Shelia 2nd all agree

Hurricane shutters install inside unit, no on the outside

Fire alarm system need upgrade Starlife Safety to install. $42,700 Judy made motion, Wayne 2nd all agree

HOA employees not to work on private units during working hours.

Master key for all maintenance areas, all keys are same

Install new ATM machine

Rearrange picknick tables, purchase new umbrellas

New outdoor grills with covers

C-3 unit is for sale (bar)


Meeting was adjourned at 3pm by Penny Canady. The next general meeting will be at 1pm on February 28,2019, in HOA office.

Minutes submitted by:

Shelia Trull

Approved by:

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